Recruiting Assistant / Junior Recruiter in Medford, NJ

POSITION SUMMARY:
In this role, the recruiting assistant / Junior recruiter will support in various hiring activities such as sourcing candidates, screening resumes, coordinating interviews, maintaining applicant tracking system, conducting prescreen activities, and collecting data. This position will play a vital role in creating a positive candidate experience while using specific recruitment tools and platforms. Will also assist in the recruitment process by handling administrative tasks for a team of recruiters. This role is essential for ensuring a smooth and timely hiring process and freeing up recruiters to focus on more strategic aspects of talent acquisition.

POSITION RESPONSIBILITIES:

• Review and evaluate resumes to identify qualified candidates.
• Source candidates through job boards, social media, and networking events to assist in building a talent pipeline.
• Coordinate and schedule pre-screens between recruiters and candidates and/or candidates and hiring managers.
• Manage communication with candidates providing updates and answering questions.
• Maintain and update candidate information in the applicant tracking system.
• Reach out to candidates periodically via email, phone, and text to maintain up-to-date information on candidates.
• Post job postings on various platforms and manage job listings.
• Generate reports on pipeline candidates based on several different reportable areas.
• Attend team meetings as needed.
• Assist with team projects as needed.

REQUIRED:

• High School Diploma, or equivalent, associate degree.
• Two (2) years of experience in customer service, or administrative support within a recruitment dept.

PREFERRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Proficiency with recruitment tools such as applicant tracking systems and job boards.
• Previous experience in an administrative or support role is a must.
• Familiarity with social media platforms including LinkedIn, Indeed, Zip Recruiter.

KNOWLEDGE, SKILLS & ABILITIES:
• Understanding of the hiring life cycles and best practices of the recruiting process.
• Familiarity with Applicant Tracking Systems (ATS).
• Meticulous attention to detail while reviewing resumes and documentation.
• Strong relationship/interpersonal skills with the ability to connect with others.
• Efficient in time management skills, managing schedules and deadlines.
• Comfortable with software tools and platforms related to recruiting and scheduling.
• Excellent verbal communication skills, including use of phone.
• Excellent writing communication skills.
• Excellent computer skills including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to operate in a fast-paced environment and change priorities quickly.
• Ability to balance multiple priorities to meet expected response deadlines.
• Ability to portray a positive, enthusiastic, and energetic demeanor.
• Ability to work well both independently and as part of a team.
• Ability to be flexible and show patience when faced with ambiguity.
• Ability to read, write, speak, and understand the English language.

PHYSICAL REQUIREMENTS:
• Location of job activities 100% inside.
• Sit for prolonged periods of time.
• Use of phone for communication.
• Extensive manual dexterity (keyboarding, mouse, phone).
• Occasionally stoop, kneel, and crouch.
• Occasionally lift, carry, and move up to 10 pounds.

ADDITIONAL REQUIREMENTS:
• Must be available during normal business hours, Monday through Friday, 8am to 5pm EST. This is a hybrid role, at least 2-3 days in the Medford, NJ office.

• Must be available to direct reports during normal project hours.
• On occasion, must be available during non-business hours, including weekends, to support the needs of the assigned group of employees.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HazTek determined a set of values to drive decision making and behavior and to create a positive and professional culture. These values are Integrity, Compassion, Dependability, Leadership, and Accountability. All HazTek employees are expected to display the values and their meaning by their action and behavior.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.